New England Public Works Expo

Exhibitor - Booth Registration

First Name

Last Name

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State

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Email Address

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Would you like a booth?

Select Booth Quantity:

Indoor 8' X 10' ($1,050 each):

Indoor 8' X 20' ($1,500 each):

Indoor 30' X 36' ($2,000 each):

Outdoor 20' X 30' ($1,750 each):

Outdoor 25' X 30' ($1,750 each):

Outdoor 40' X 20' ($1,850 each):

Indoor - Booth Preference

Outdoor - Booth Preference

Yes, I would like to donate a raffle item

Raffle Item Description (Optional)

Yes, I would like to sponsor an afternoon break for $100.

Yes, I would like to advertise on the Expo give-away bag for $100.

Current Total: $

How would you like to pay?

The 2025 New England Public Works Expo will include a variety of indoor and outdoor booth spaces. All vendors who wish to display large equipment will be required to reserve an outdoor booth except for the areas marked in blue on the map. All equipment placed in indoor booths MUST NOT exceed the booth dimensions.

INDOOR BOOTHS:
Indoor booth spaces in the convention center can accommodate all table top displays and equipment that can fit into booth sizes that are 8’ x 10’ or 8’ x 20’. Indoor booth prices: 8’ x 10’ - $1050 8’ x 20’ - $1500 36’ x 30’ $2000.

• All indoor booths will receive a table and two chairs. If you require additional amenities for your booth, please contact Capital Convention Contractors at 877-335-3700 or download the Exhibitor Package online at nepublicworksexpo.org
• If your booth requires electricity, there will be an additional charge. You may place your order with the hotel
• All indoor booths will have pipe and drapes and signage
• Indoor vendors may set up between 9:00 a.m. and 6:00 p.m. on Tuesday, September 16th
• Indoor vendors with table top displays only may set up before 8:00 a.m. on Wednesday, September 17th
• Equipment placed indoors must have gas cap taped and battery disconnected per order of the Marlborough Fire Department

Once all equipment is placed in the convention center, it must remain there for the two-day duration of the show. No equipment will be allowed to be removed before the end of the show on September 18th at 2:00 p.m.

OUTDOOR BOOTHS:
Outdoor booths are located outside the facility at the convention center. Outdoor booth prices: 20’ x 30’ - $1850 25’ x 30’ - $1750 40’ x 20’ - $1850.

• All equipment must be set-up on Tuesday, September 16th from 8:00 a.m. to 6:00 p.m.

Vendors who have reserved a booth and fail to set up within the designated time frame will be relocated to a booth designated by MHA officials (see floor plan). All equipment must be removed from the premises by 6:00 p.m. on Thursday, September 18th, unless arrangements have been made in advance.

Once all equipment is placed inside and outside the trade center, it must remain there for the two-day duration of the show. No equipment will be allowed to be removed before the end of the show on September 18th at 2:00 p.m.

All equipment must be removed from the premises by 6:00 p.m. on Thursday, September 18th, unless arrangements have been made in advance.

No trailers will be allowed on the property until after 2 p.m. on Thursday, September 18th due to pedestrian traffic safety.

A nonrefundable deposit of 50% of the cost of the reserved booth space must be received within 14 days after the application has been confirmed and secured. Booth reservations are considered to be secure after the signed application is faxed, emailed or mailed to JC Marketing Associates. All applications must be secured within one week of reservation. If the nonrefundable deposit is not received within 14 days of confirmation, the booth will be cancelled and will be available to other vendors.

Full payment must be received at least 7 days before the first day of the expo. No vendor will be allowed to participate in the expo if full payment has not been received before the expo. Cancellation policy-If a vendor needs to cancel, all requests must be put in writing and, if granted, the vendor will forfeit the nonrefundable deposit. Vendors will not be able to cancel after September 3rd and no refunds for those who pay in full will be granted after September 3, 2025. There will be no exceptions. Should the 2025 Expo be canceled for unforeseen circumstances, all deposits and payments will be refunded.